Privacy Policy

A legal disclaimer

Rosebud Raiders Basketball Club inc.
Last Updated: 1st march 2026

Rosebud Raiders Basketball Club (“the Club”, “we”, “our”, “us”) is committed to protecting the privacy and personal information of our players, parents/guardians, volunteers, coaches, committee members and website users.

This Privacy Policy explains how we collect, use, store and disclose personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

By interacting with our Club, registering a player, volunteering, or using our website, you consent to the practices described in this policy.

What Personal Information We Collect

We may collect personal information including:

Player Information
Full name
Date of birth
Gender
Address
Emergency contact details
Medical information relevant to participation (e.g. allergies or conditions)
Playing history and representative status

Parent/Guardian Information
Name
Contact phone number
Email address
Relationship to player

Volunteer and Coach Information
Name
Contact details
Working With Children Check (WWCC) details
Coaching accreditation information

Website Information
When you visit our website, we may collect information such as IP address, browser type, pages visited, and the time and date of your visit. This information is collected for security, analytics and website functionality purposes.

How We Collect Personal Information

We collect information through online registration systems (such as PlayHQ), website contact forms, email correspondence, social media communication, in-person registration forms and volunteer applications.

Where practical, we collect information directly from the individual or parent/guardian.

Why We Collect Personal Information

We collect and use personal information to register players in competitions, allocate players to teams, communicate training and game information, manage competitions and grading, ensure player safety and emergency response, comply with Basketball Victoria and Southern Peninsula Basketball Association (SPBA) requirements, manage volunteers and coaches, maintain club records and send important club updates.

We do not sell, rent or trade personal information to third parties.

Disclosure of Personal Information

We may disclose personal information to Southern Peninsula Basketball Association (SPBA), Basketball Victoria, Basketball Australia, PlayHQ (competition management system), coaches and team managers for team administration purposes, and medical personnel in the event of an emergency.

We will not disclose personal information to unrelated third parties unless required or authorised by law.

Storage and Security

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Information may be stored electronically through secure cloud platforms such as PlayHQ, in password-protected systems and email accounts, and on secure devices used for club administration.

Committee members and volunteers are expected to treat all personal information confidentially and use it only for legitimate club purposes.

Photography and Media

From time to time, the Club may take photographs or video footage of games, training sessions and club events for use on our website, social media platforms and promotional materials.

Parents or guardians may opt out of media use at the time of registration or by notifying the Club in writing.

Access and Correction

You may request access to the personal information we hold about you or your child. If you believe information we hold is inaccurate, incomplete or outdated, you may request correction.

Requests should be made in writing using the contact details below.

Cookies and Website Analytics

Our website may use cookies or basic analytics tools to improve user experience and understand website traffic patterns. You may disable cookies through your browser settings if you choose.

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy, meet legal and regulatory requirements, and manage historical club records.

When personal information is no longer required, it will be securely deleted or de-identified where practical.

Complaints

If you believe your privacy has been breached, please contact us in writing. We will investigate the complaint and respond within a reasonable timeframe.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) via www.oaic.gov.au or by phone on 1300 363 992.

Rosebud Raiders Basketball Club
Email: rosebudraiders@gmail.com
Location: Rosebud, Victoria, Australia

Updates to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available HERE.